Lot codes, tracing and quarantine

In this guide

How lot codes are built

• A batch code is your brand prefix, the date and the recipe code. WW-261028-DO101 is brand WW, made 28 October 2026, recipe DO101.
• A second batch of the same recipe on the same day gets -B on the end, then -C, and so on.
• In a split batch, each portion adds a short tag from its scent’s initials, like -BO for Bourbon Oak.
• Each item you receive gets a material lot code: RM-261021-01 is the first item received on 21 October 2026.
• Codes are never reused, even for a cancelled batch.

Trace a lot

1. Go to More → Trace a lot.
2. Type a batch lot code, a material lot code (RM-…) or a supplier’s lot number, and tap Trace.
3. For a batch, What went in lists each material lot and its supplier, and Where it went lists releases, sales, markets and wholesale orders.
4. For a material lot, you see every batch that used it, and where each of those went.

You can also tap Where did this batch go? on a batch’s Cost & trace tab, or Trace lot on a complaint.

Quarantine a lot

1. Open the lot.
2. Tap Quarantine. A quarantined lot can’t be weighed into a batch.
3. When it’s cleared, tap Mark active. Tap Mark used up when it’s gone.

Good to know

• Sales take units from the oldest lot first unless you pick a lot when you record them. That’s why the forward trail shows where a lot most likely went.
• More → Search finds any lot code, supplier lot, material, product or recipe.
• More → Scan a tag opens a lot or batch from the QR code on its tag.
• Deliveries from a do-not-reorder supplier, or one that declined the Leaping Bunny declaration, arrive in quarantine.
• Expired lots can’t be used in a batch either.

Written for the Batchwell beta, October 2026. Screens can change as we build; if something here doesn’t match what you see, tell us.